BIOLA COMMUNITY SERVICES DISTRICT
Job Description – Executive Assistant and Secretary to the Board/Clerk
General Job Description
$14-17 per hour
Monday office closed, Tuesday thru Thursday 8am to 5pm and Friday 8am to 12pm, flexible hours, but not to exceed 30 hours per week unless directed by General Manager
The Biola Community Services District is a State of California Special District, providing water, sewer, garbage, and street lighting services to a small unincorporated community of approximately 1,700 residents, public facilities, and businesses. The district employs a small staff administering activities of District contracted accountants, attorneys, engineers, operations superintendent, and other service vendors
Under the direction of the General Manager and a minimum of supervision, acts as Executive Assistant and Secretary to the Board/Clerk in a professional manner which consist of the Privacy act and Confidentiality and/or as directed:
The Executive Assistant and Secretary to the Board/Clerk, performs administrative duties directed by the General Manager such as; handling all financials; payroll, accounts payables, account receivables, entering customer deposits, preparing bank courier deposits, entering late fees on the 16th of every month, etc.
The Executive Assistant and Secretary to the Board/Clerk - prepares 48 hour notices and turn off notices for delinquent accounts for Customer Service/Receptionist to post and/or delivery.
The Executive Assistant and Secretary to the Board/Clerk prepares board agenda, coordinates materials for distribution, and attends meetings of the Board of Directors; maintains files on official action of the Board.
The Executive Assistant and Secretary to the Board/Clerk receives customer requests for services and/or complaints of service problems, prepares and maintains customer accounts and records, prepares and enters into information system customer service data, prepares and maintains customer account receivables and customer billing, and prepares for General Manager review any customer requests for account modifications or payment extensions.
The Executive Assistant and Secretary to the Board/Clerk, assistance of, and face-to-face interaction with customers, vendors, contractors, consultants, etc., in office and by telephone.
The Executive Assistant and Secretary to the Board/Clerk, under the direction of General Manager to help administer correct files and reports of Construction in Progress Grants, current and upcoming.
The Executive Assistant and Secretary to the Board/Clerk, to use good judgement and work independently, prioritize work and make decisions regarding correct formatting of work and implementation of same, during the absence of General Manager.
The Executive Assistant and Secretary to the Board/Clerk, reports directly to the General Manager and will be responsible to assist and work under the direction of the General Manager.
Effective May 1, 2016, Executive Assistant and Secretary to the Board/Clerk a part-time position is compensated as an hourly wage position. Part-time positions are not eligible for vacation leave or paid leave of any type. Sick leave is the only eligible paid leave, which is accumulated under the new Federal Law. See Instructions
Ways to apply:
Download application and email to: firstname.lastname@example.orgApplication.PDF
In person at 4925 N Seventh St Biola, CA 93606
or by visiting